2013 MEMBER PROCESS
Mail application and check to:
- Submit application & Fee--applications will be reviewed by market board
- Receive Notification
- Market Participation
Alpharetta Farmers Market
Carol Anderson-Wood, Market Director
11770 Haynes Bridge Road
Suite 205, Box 264
Alpharetta, GA 30009
(Enclose check payable to:
Downtown Alpharetta Farmers Mkt)
Print a 2013 Vendor Application
Print a Web Info Notification
[Info submitted will be used for your vendor listing on the website]
Application/Membership fee: $25
Weekly vendor fee: $20 per space
(size of a regular parking space)
Questions or information:
The Alpharetta Farmers Market will support and promote a Green Community with the partnership of small farmers, organic growers, produced products, bakers, and local farmer production (within 100 miles in Georgia) to be marketed directly to the community with the purpose of providing good health, natural benefits of eating fresh foods and supporting our local providers.
DATES AND HOURS OF OPERATION
Alpharetta Farmers Market will open the season of 2013 on April 13 in conjunction with the City of Alpharetta Art and Street Fest. Hours of operations on the opening day only will be 9am to 2:30pm. The Art and Street Fest will be from 10 am to 6 pm. We will also have an extended time during the City of Alpharetta ScareCrow Festival on October 5. The Holiday Christmas Market will be held this year on the first weekend in December (exact times will be announced). Regular hours at all other times will be opening at 8 am to 12:30 pm—set up will be from 7 to 8am. You must be ready to sell by 8 am. Late vendors will be placed in convenient spots since they may have to carry in their goods as vehicles are not allowed in the market area during open hours.
Any Alpharetta Business Association (ABA) board member or Farmers Market Board shall take the Market Manager’s place in her absence with the same authority.
LOCATION OF MARKET
Alpharetta has approved and is in the process of building a new City Center and the construction is to begin close to the time of the opening of the market. It looks like the Opening Day we will be in the same area as previously used last year, which is the City Hall Parking Lot on Hwy 9. However, we are not certain where the market will move during construction—it will be in the Downtown Alpharetta area. The Market Manager will let all vendors know as soon as the decision is made.
WHO CAN SELL
All vendors/sellers must apply each year for vendor membership prior to selling at the Alpharetta Farmers Market by filling out the application with required fees, copies of insurance, license, etc. and submitting it to the Market Manager to be approved by the Market Board. Applicants will be notified and told if they are Approved or Denied based on the Committee vote. Application discussion and votes will not be made public or discussed via phone, email or in person.
FEES AND RESERVATIONS
All vendors who participate in any way in the Alpharetta Farmers Market are required to re-apply each season and pay all applicable fees, including 2013 application fee of $25 and weekly space fee of $20. Space fees will be collected each week. Spaces will be assigned upon approval of applications. Vendors must notify the Market Manager if they will not be at the market on any given week and their space is available for anyone that does not have an assigned space due to a waiting list of vendors. Vendors that arrive past 7:30 may lose their space to another vendor and take an available space. Continuity and reliability are critical to keep the market a success as when you sell at the market you are operating as a small business.
GUIDELINES AND INFORMATION TO SET UP AND PARKING
- All vendors must be on site and set up before 7:45am so that we can be ready to sell at 8 am and cannot sell earlier. In fairness to all vendors, we will all begin selling at the same time.
- NO vehicles will be moving through the market during the hours of the market. If you have to leave the market early it must be previously approved by the Market Manager and you will not be able to bring your vehicle into the market on that day, but will have to leave early by carrying your products and equipment to your car. Leaving before the market is over is strongly discouraged and must be approved.
- Vendors are independent entities and are each liable for all applicable licenses and insurance. All vendors must have liability insurance and turn in an up to date copy with their application. If a license or certification is required, a copy must also be turned in with the application, that is the updated current year.
- Vendors are responsible for their own display, tables, umbrellas, tents and money. Each vendor is responsible for cleanliness of their space, washing of hands, keeping their product displayed (not on the ground), the correct temperature of the product and providing a hand sanitizer, paper towels and a small trash receptacle at their booth. All trash must be disposed of properly by taking their trash with them and cannot be put in the public or privately maintained trash receptacles on the premises or nearby.
- All products must be clearly labeled in compliance with Federal, State or local regulations or requirements.
- Vendors selling by the pound must use a scale certified by the Georgia Department of Agriculture.
- Vendors, their employees and associates shall dress and act in a professional manner (including wearing shoes) with customers, vendors and staff. There will be NO SMOKING in the market or close surrounding areas.
- Vendors are encouraged to present their products in the best manner and offer high quality fresh produce. The Market Manager or Market Board has the right to require a vendor to change his or her display if it is deemed to present a safety risk or otherwise does not meet the standards of the market and government rules. Vendors must keep their displays up until the end of the market—they may take orders from the customers to bring the next week.
COMPLIANCE AND VIOLATIONS WITH MARKET STANDARDS
Consequences of violations of Compliance or rules will be the dealt with by the Market Board via the Market Manager or Board Member. Alpharetta Farmers Market Board has the right to limit or revoke any vendor’s application without refund and membership in the market. If market rules are not followed, the vendor can be asked to leave the market. This will be enforced if necessary.
The following is prohibited in the market: firearms, alcoholic beverages, unleashed pets and smoking.
The Market Manager is responsible for running the Market and will have a table set up in the front of the market, visible at or near the Lemonade Stand during the weekly market. All disputes are to be brought to the manager’s attention and the manager will enforce rules and duties defined by the Market Board. The Market manager will answer only to the Market Board and ALPHARETTTA BUSINESS ASSOCIATION, formerly DATA. In the absence of the Market Manager all or any of the members of the Market Board or ABA Board shall take the Market Manager’s place to have the same authority.
CHEFS AND GUEST VENDORS
From time to time there may be Chef Demonstrations or Special Guest Vendors that participate in special events for a one time or limited purpose. These guests will be walked through the market and introduced to the vendors. Many times the Chef will recognize the farmer or vendor that allowed him to use their product in the demonstration. The Chef is not paid and giving our hospitality in exchange for this free service is crucial.
HOLD HARMLESS CLAUSE AND INSURANCE
All authorized vendors participating in Alpharetta Farmers Market are independent operators and not partners or joint ventures and shall be individually and severally liable for any loss, personal injury, deaths, and/or any other damages that may occur as a result of the vendor’s negligence or that of its employees, agents and associates. All vendors are required to sign the Hold Harmless Clause included in the Market Application. All vendors agree to indemnify and save Alpharetta Farmers Market and City of Alpharetta harmless for any loss, costs, damages and other expenses including attorney’s fees, suffered or incurred by Alpharetta Farmers Market by reason of vendor’s negligence or intentional misconduct or that of its employees, agents and associates: provided that the vendor shall not be liable for nor required to indemnify Alpharetta Farmers Market or City of Alpharetta for the negligence of any of them or that of them or that of their servants, agents, employees or associates. Because no insurance is provided at Alpharetta Farmers Market concerning vendors, each vendor must carry his or her own personal and product liability insurance. Also, furthermore, vehicle liability insurance is required to cover any damage caused to persons or property by a vendor’s vehicle.
When sending in the application, please keep a copy of the rules and regulations previously displayed for yourself and only send in the application and signed Hold Harmless Clause along with a copy of the proper license, certificates and insurance required for your product.